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Real World Uses for MOVEit Automation Workflows

Mar 3, 2017 | MOVEit Central

Here we discuss some real world examples of what people use MOVEit Automation for. Of course, somewhere in the world MOVEit Automation is moving just about every kind of file imaginable.  Let’s take a moment to look at some of the common uses:

Shipping Lists to Warehouses

This is one of the more common types of flow being used.  Sending the Shipping Lists tends to be time critical, as without them delivery trucks cannot leave the warehouses – frequently this results in a financial impact to the customer.

The guaranteed one-time delivery is of vital importance here; if an order is missing (or sometimes worse, duplicated) it can cause a whole plethora of problems.

Warehouse systems are at best connected to a corporate network using a VPN, though experience teaches that more often it is an internet SFTP or FTPS connection instead.

Banking Files

Every company operating has to send files to a bank at one time or another; this might be cheque reconciliation, credit card information etc.  Most transfers to banks fall into one of two categories in the way that the communication must be performed.

  • By a locally installed executable file triggered by a finance user
  • Encrypted by PGP and sent over a secure connection

Obviously, the first method very quickly becomes redundant if there are regular or frequent transfers.  In this case, MOVEit Automation helps out by performing encryption and transfer in a single task; a reverse of the process is used for decrypting inbound files and transferring them directly into a finance server.

Commercial Data

Supermarket chains tend to operate in a hub and spoke manner, where prices and campaign material are set centrally and then distributed across the whole chain of shops.  Many shops will have either a full or part time VPN from the central services to a small server somewhere in the shop.  MOVEit Automation is used to send out updates to prices or sales campaigns.

Here are some of the more inventive uses of MOVEit Automation that we’ve seen;

European Central Bank Exchange Rate Files

Each day, the ECB publishes exchange rate files in both xml and csv format.  The files are stored on the internet with pre-planned names that don’t contain a datestamp, rather a unique code for each day.

A MOVEit Automation task was created to get the correct file name for that days’ file, then connect to the ECB web server and download the file for input into an SAP system.

On-Call Agenda from SharePoint

A support teams on-call agenda was being published to the teams sharepoint site, but the site wasn’t available via the internet.

A MOVEit Automation task was created to connect to Sharepoint and download the spreadsheet using the Sharepoint connector.  It then uploaded the file into the corporate MOVEit Transfer server from where all support staff could access the file via mobile devices.

Marketing Folder Synchronisation

A team in one company in Tokyo needed to exchange artwork files with a team in a different company in Milan.  They used the synchronisation capabilities of MOVEit Automation to replicate all changes to a ‘shared’ folder between the Japanese Windows server and the Italian Linux server.

Changes to files caused the MOVEit task to trigger automatically when updates occurred, so end-users didn’t have to take care of sharing.  More importantly to the company, no data was stored in the cloud.